Hot Weather Wedding Tips
Busy lives mean year-round weddings, even in some of the hottest regions of the world. Extreme heat is not only uncomfortable; it is dangerous. It is necessary to protect yourselves, your bridal party and your guests when heat is a factor. Take these steps to help keep everyone safe.
Plan to hold your ceremony very early in the day or very late in the evening to escape the worst heat. Remember that 4:00 PM is usually the hottest part of the day when the Sun has had to most time to heat the earth.
Be creative with shade
Position your ceremony under a tree or on the shady side of a building. Order an open sided tent, but make sure the position actually provides protection from the sun at the time of day you will use it. It’s a good idea to order at least one or two sets of sides in case you need to block more rays.
Stock colorful parasols for guest use before and after the ceremony. You may need your officiant to remind them to take them down to allow others to see during the ceremony, however.
Distribute paper fans
Some fans even double as ceremony programs.
Provide cold refreshments liberally
Host a water or lemonade station close to the ceremony. Keep it non-alcoholic and hire staff to replenish beverages and guide guests to the best place for cup or glass disposal.
Don’t plan a black tie outdoor ceremony on the hottest day of the year. Your groomsmen won’t make it through seating of guests, processional, and standing up for you at the altar. Instead of a heavy ball gown, if temperatures are expected to soar, you might consider wearing something like one of the more bridal styles of white beach bridesmaids dresses. You’ll be vastly more comfortable and still stunning.
Choose bridal party attire with weather in mind
Your bridal party could also consider beach bridesmaid dresses in your wedding colors for maximum comfort.
Ladies should keep makeup light or seek out waterproof varieties to make sure it doesn’t run as they perspire.
Warn guests to dress appropriately
If your loved ones are traveling to your wedding, they might not be familiar with local weather patterns. Send detailed information about anticipated heat, best ways to dress for maximum comfort, need for sunscreen, hats or insect repellent, and availability of refreshments before and after the ceremony.
Work with your caterer, rental provider and venue to secure every possible cooling source to keep guest areas comfortable and safe, as well as maintain healthy food temperatures.
Read your vendor contracts
Live musicians in particular, and some other types of professionals, have specific weather clauses indicating the steps that need to be taken if the temperature exceeds a certain number of degrees. You might be contractually obligated to provide a shade tent, access to specific beverages at certain times or an indoor performance location. In some cases, your musician might have the right to cancel without notice if temperatures are excessive and will either be dangerous to the performer or harmful to his or her instrument.
Hold your events indoors
It might seem like the most obvious of all of the advice, but an air-conditioned wedding is going to be safer and more comfortable all around.
However, should you choose to have an outdoor wedding on a hot day, take the above steps to heart and do everything you can to keep everyone cool.
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Title: Super-Connector at OutreachMama
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